Shipping Scan
Shipping Scan allows administrators or warehouse staff to scan an internal shipping barcode and quickly mark the related shipment as shipped or complete the shipping workflow.
This page is designed for fast warehouse operation. Keep the cursor focused in the barcode input box, scan the internal shipping label, and confirm the result message.
Overview
The Shipping Scan screen is used to process shipments by scanning internal barcode labels. It is useful when orders have already been prepared and shipment records have been created.
| Area | Description |
|---|---|
| Scan Mode | Indicates that the page is ready for barcode scanning. |
| Internal Barcode | The barcode value printed on the internal shipping label. |
| Auto Submit | Allows the form to submit automatically after a barcode scanner sends Enter. |
| Shipping Complete | Completes the shipping process for the scanned shipment. |
| Scan Guide | Displays step-by-step guidance for barcode scanning. |
Purpose
Shipping Scan helps administrators complete shipments faster by using a barcode scanner instead of manually searching orders. When the internal barcode is scanned, the system can find the shipment record and update its shipping status.
Before Using Shipping Scan
Before using this page, confirm that the order and shipment are ready.
- The order should already exist in Order Management.
- A shipment record should already be created for the order.
- An internal shipping barcode should be generated or printed.
- The barcode scanner should be connected and configured to send Enter after scanning.
- The barcode input field should be focused before scanning.
If no shipment record exists, create a shipment record first from the Order Details page.
Internal Barcode Scan
The Internal Barcode Scan panel is the main working area. Place the cursor in the barcode input box and scan the barcode printed on the internal shipping label.
Example:
IBSHIP-1001-51-260617232128D1AE84B1Barcode Field
The Barcode field receives the barcode value from the scanner. Barcode scanners usually behave like a keyboard and type the scanned code into the focused input field.
Ready to Scan
When the page shows Ready to Scan, the operator can place the cursor in the barcode field and scan the label.
Auto Submit
Most barcode scanners can send the Enter key automatically after scanning. When Auto Submit is enabled, the form can submit immediately after the barcode is scanned.
| Mode | Description |
|---|---|
| Auto Submit On | The system submits the barcode automatically after the scanner sends Enter. |
| Auto Submit Off | The operator scans the barcode and manually clicks Complete Shipping. |
Auto Submit is useful for repeated scanning because it reduces manual clicks.
Complete Shipping
Click Complete Shipping to process the scanned barcode. When the barcode is valid, the related shipment can be marked as shipped or completed according to the system workflow.
- Focus the barcode input field.
- Scan the internal shipping barcode.
- Confirm that the barcode value appears in the input box.
- Click Complete Shipping, or allow Auto Submit to submit automatically.
- Review the success or error message.
Order List Button
The Order List button returns to the Order Management list screen. Use this when you need to search orders manually or review order details.
Scan Guide
The Scan Guide explains the normal scanning process.
| Step | Instruction |
|---|---|
| 1. Scan Barcode | Use the barcode scanner on the internal shipping label. |
| 2. Auto Submit | Most barcode scanners send Enter after scanning, so the form submits automatically. |
| 3. Check Result | Success or error messages appear at the top of the page. |
Result Messages
After scanning, the system should display a result message.
| Result | Meaning | Recommended Action |
|---|---|---|
| Success | The barcode was found and the shipment was updated. | Continue with the next shipment. |
| Barcode not found | The scanned barcode does not match a shipment record. | Confirm the label and check the shipment record. |
| Already shipped | The shipment may already be completed. | Review the order details if needed. |
| Invalid barcode | The barcode format may be wrong or incomplete. | Scan again or enter the code manually. |
| Permission error | The current user may not have permission to update shipment status. | Contact an administrator. |
Recommended Workflow
- Open Admin > iShop > Shipping Scan.
- Confirm that the page is in Scan Mode.
- Place the cursor in the Barcode field.
- Scan the internal shipping barcode on the label.
- Use Auto Submit or click Complete Shipping.
- Check the result message.
- Continue scanning the next shipment.
Common Use Cases
| Use Case | Recommended Action |
|---|---|
| Mark a packed order as shipped | Scan the internal barcode and complete shipping. |
| Process many shipments quickly | Enable Auto Submit and scan labels continuously. |
| Verify shipment status | Scan the barcode and check the result message. |
| Barcode fails to scan | Manually type or paste the barcode into the input field. |
| Need to inspect the order | Click Order List and open the related order details. |
Important Notes
- The barcode input must be focused before scanning.
- Most barcode scanners work like a keyboard and send text into the focused input field.
- Auto Submit depends on the scanner sending Enter after the barcode value.
- The scanned barcode must match an existing shipment record.
- Completing shipping may update the order or shipment status.
- Do not scan a shipment unless the package is actually ready to ship.
Best Practices
- Print clear internal barcode labels.
- Test the barcode scanner before live operation.
- Keep the barcode input field focused during repeated scanning.
- Use Auto Submit for high-volume shipping work.
- Review error messages immediately.
- Confirm package contents before scanning shipping complete.
- Use Order Details if manual verification is required.
Shipping Scan is designed for speed, but accuracy is still critical. Always confirm that the physical package matches the shipment label before completing shipping.